thirtyone:eight roles
- Lead Recruiters can initiate DBS checks, carry out ID checks, and will receive all DBS results.
- Additional Recruiters can initiate DBS checks and carry out ID checks.
As part of our transition to thirtyone:eight, we will no longer use the term ‘DBS Verifier’. Moving forward, anyone involved in processing DBS checks, including ID checks, will be referred to as a ‘Recruiter’. All registered recruiters will have access to the thirtyone:eight platform to process DBS checks. However, there can be only one Lead Recruiter, who will receive DBS results and any associated information relevant to safer recruitment decisions.
Safeguarding Hub roles
- Hub Owners can view and edit all Hub records.
Acting on behalf of the PCC, a Hub Owner also has special permissions. Read more in Clearly Simpler’s guide. - Hub Administrators can view and edit all Hub records.
- Hub Viewers can view all Hub records, but they can't edit them.
As part of setting up your Safeguarding Hub, you’ll need to decide who will take on the roles of Hub Owner, Hub Administrator, and Hub Viewer. A helpful starting point is to match your current Dashboard Owner to the Hub Owner, although this is not required. Multiple individuals can be assigned to each role based on your parish’s needs.
GDPR definitions
- A Data Controller is the person or entity that determines the purposes and the means of the processing in question i.e. the why and how (eg I would like a DBS check run for this person please under the agreed protocols)
- A Data Processor does not determine the purposes and means of the processing but instead processes personal data on the instructions of the Controller (eg instruction received and we will now run the check as requested)
In the current situation, thirtyone:eight and/or Clearly Simpler are the Data Processors - they process personal data as and when instructed by either individual PCCs or the DBF which are the Data Controllers.
PCC(s) who have a thirtyone:eight subunit account are the Data Controllers for all DBS checks processed under this subunit. Lead Recruiters are not the Data Controllers. Any anomalies should be discussed with the DBF Safeguarding team and the Data Protection Officer.